JetBrains Space Help

Vacation Allowance

Space keeps track of your reported absences and shows you how many vacation days you have available and how many you have already taken out of the total vacation days alloted for this year.

Check how many vacation days you have left

  1. Open your Profile.

  2. On the sidebar, choose Vacation allowance:

    chooseVacationAllowance.png

Configure vacation allowance

Space lets you set up and manage vacation allowance for the employees in different ways. You can:

  • Set vacation allowance for a group of employees based on their location.

  • Set vacation allowance for individual employees.

  • Import a spreadsheet (.xlsx) containing employees usernames and required data for each employee.

Vacation allowance is set by defining a period (usually one year) and a number of vacation days alloted for that period.

Set vacation allowance for a specified location

  1. Click your avatar and navigate to Administration Vacation Allowance

  2. On the Vacation allowance page, click Add vacation allowance.

  3. Select the period (pick the start and end dates), choose the location, and set the total number of vacation days. The specified number of days will be available to all employees in the selected location for the selected period. A new period can be created when the current one is about to end.

  4. Click Add to save and apply the settings.

Set vacation allowance for an individual employee

  1. Open employee's Profile.

  2. On the sidebar, choose Vacation allowance.

  3. Click New period.

  4. Select the period (pick the start and end dates) and set the total number of vacation days that should be available to this employees for the selected period. A new period can be created when the current one is about to end.

Import vacation allowance from an external .xlsx file

  1. Prepare data in the following format.

    Data can be spread across spreadsheets. First row of each spreadsheet must be a header (its contents don't matter). Cell types and values for each row:

    • 1st cell: contents don't matter

    • 2nd cell: valid Space username (STRING)

    • 3rd cell: start period date (DATE)

    • 4th cell: end period date (DATE)

    • 5th cell: total vacation days in period (NUMERIC)

    • 6th cell: used vacation days in period (OPTIONAL i.e. NUMERIC or EMPTY)

    • 7th cell: comment text (OPTIONAL i.e. STRING or EMPTY)

  2. Click your avatar and navigate to Administration → Vacation Allowance

  3. On the Vacation allowance page, click Import vacation periods.

  4. Select the file on your drive and click Import to finish.

View and edit vacation allowance for each employee

  1. Click your avatar and navigate to Administration Vacation Allowance

  2. All the employees with configured vacation allowance are listed here.

  3. Filter the list by Location, Team, and Vacation date.

  4. Click edit.png next to the employee.

  5. On the displayed form you can change the period dates and the number of total vacation days for this period.

Last modified: 18 August 2021