Workflows in YouTrack let you customize and automate the lifecycle of issues in your project. With workflows, you can easily notify teams about events, enforce policies, execute periodic tasks, and support existing business processes.
What's a Workflow?
In YouTrack, a workflow is a set of rules that can be attached to a project. These rules define a lifecycle for issues in a project and automate changes that can be applied to issues.
When you create a workflow, you can attach it to a project and activate specific rules. A workflow can contain several rules, but you can choose which combination of rules you want to activate in different projects. YouTrack lets you attach a workflow to several projects and enable or disable rules for each project individually. For detailed instructions, see Manage Workflows for Multiple Projects.
YouTrack provides several default workflows that cover the most general use cases. For example, workflows that automatically assign an issue to a subsystem owner or process duplicate issue.
Many default workflows are auto-attached. These workflows are attached automatically to all new projects.
For a complete list of the workflows that are bundled with YouTrack, see Default Workflows.
If you need a workflow that supports a specific use case, you can write your own. You can either customize a default workflow to support your use case or create a new workflow. For more information, see Edit a Workflow and Create a Workflow.
You can also use custom workflows that have been uploaded to the Custom Workflow Repository in GitHub.
The Workflow Constructor is a no-code tool that lets you transform a routine process into an automated workflow. Mix and match various conditions to determine exactly when the workflow rule should run, then specify what you want to happen with a range of available actions.
The constructor doesn't support all of the conditions and actions that are available using workflows, but it covers the most typical use cases.
In addition, we built a web-based workflow editor inside YouTrack. Here, you can write a workflow from scratch without leaving YouTrack.