YouTrack InCloud 2018.4 Help

Time Report

This report shows the total amount of time spent working on issues in one or more projects. It displays the type of work done and the original estimation. Time spent can be grouped by a number of values including work type, work author, parent issue, and issue type.

When the report is calculated, the following options are available:

  • Show or hide the Work Type column on the report.

  • Toggle the presentation to show a list of work items per user (meaning work author), per issue, per project, or per work item. If you group the items in the report by any of these attributes, the corresponding option is removed from the generated report.

  • Click the issue ID to open the selected issue in single issue view. The issue activity stream is filtered to show only spent time.

Prerequisites

For best results, configure and use YouTrack according to the following guidelines:

  • Enable and configure time tracking in each project that you want to show on the report.

  • Define a set of work item types for each project.

  • Enter values in the Estimation field for each issue.

  • Use time tracking to enter work items for each issue.

Settings

When you configure the report, you're basically setting a series of progressive filters. These filters limit the report to include only issues that belong to a specific project, match a query, and contain work items from specific authors or with specific work types within a set time frame. What you end up with is a summary of the spent time that was added in work items in the issues that match the filters. The options that you use to group the data determine how the report calculates the total time spent on each line.

Use the following settings to configure this report.

Setting

Description

Report name

The name of the report.

Projects

The projects for which the report is calculated. The projects that are visible in the list are displayed based on your Read Project Basic access permissions.

Issue filter

The Issue filter and Projects settings let you narrow the scope of your report to receive more precise results. The input field supports the same syntax and auto-completion that are available in the search box.

When you enter a query, the option to collect total spent time from subtasks of issues that match the filter is shown. Use this option when the query filters for parent issues whose estimations and spent time are calculated from their subtasks. The total estimation and spent time from these subtasks is rolled up into the entries for each parent task in the report.

Work author

Filters issues to show only issues that contain work items that were added by one or more work authors.

Work type

Filters issues to show only issues that contain work items that match one or more work types.

Period

The time frame for which issues are displayed on the report. Issues that contain work items with work dates that are included in this date range are shown on the report.

Group by

Determines which attribute or custom field is used to group values on the report. The Work author, Work type, and Work author and date options group issues based on values that are stored in work items. Other options let you group results by the values in a custom field, like Assignee or Subsystem, by Project, or by Parent issue.

For custom fields, you can only group by fields that store single values. Custom fields that store multiple values are not displayed in the drop-down list.

Can view and use

Sets the visibility for the report. By default, the report is visible to its owner only.

To share the report with other users, select a group or project team from the list.

Can edit

Determines who has permission to view and edit the report settings.

To let other users update the report settings, select a group or project team from the list.

Example

A report with the following settings displays time tracking data for the current month.

Setting

Value

Period

This month

Group by

Work author

The option to display the Work Type column is enabled.

Time report with type
Last modified: 21 January 2019