YouTrack InCloud 2022.1 Help

YouTrack Mobile

YouTrack Mobile is available for download as a native app for iOS and Android. Each view is optimized for use on a mobile device. YouTrack Mobile lets you perform the following actions with your phone or tablet:

  • Create issues

  • Edit the issue summary and description

  • Update field values on the fly

  • View tags, issue links, and attachments

  • Add attachments

  • Add comments

  • View, edit, and author articles in the knowledge base

The mobile app also has dedicated views for managing issues on agile boards and an issue activity stream.

To start using YouTrack Mobile:

  1. Download and install the app.

  2. Open the app on your mobile device.

  3. Enter the URL of your YouTrack server.

  4. Enter your username and password, then tap the Log in button.

    Alternatively, tap the Log in with Browser link. This option opens the log in page in your mobile browser.

    • If you are already logged in to YouTrack, you are authenticated and redirected to the mobile app.

    • YouTrack Mobile opens to the Issues list.

The following views and actions are available in YouTrack Mobile (as shown on iOS).

Issues

The Issues view lets you browse a list of issues in YouTrack. The following actions are available in this view:

  • Set the search context. Tap the context menu to change the context in which the search query is applied. When the search context is set to Everything, the search criteria is applied against all issues in your installation.

  • Enter a search query. The issues that are shown in this view are filtered to match the search criteria that you enter in the search box. For details, see Editing Search Requests.

  • Tap the + icon to access the New Issue view.

  • Tap an issue to open it in single issue view. For details, see Single Issue View.

The Issues list in YouTrack Mobile.

Editing Search Requests

The following actions are available in the Edit Search view:

  • Tap the search box to edit the query.

  • Use the keypad to edit the search criteria. Query completion options are displayed in the content area.

  • Swipe up or down to scroll through the list.

  • Tap to select a search parameter.

  • Tap the Search button to apply the filter.

  • Tap the X icon to clear the query input.

Query assist for search input.

New Issue View

The following actions are available in the New Issue view:

  • Assign the issue to a project. When you pick a project, the list of fields that are used in the selected project are shown at the top of the screen.

  • Tap the custom fields to set or change their values. You can scroll horizontally to view and update all of the custom fields that are available for issues in the selected project.

  • Use the keypad to enter a summary and description.

  • Attach files to the issue.

    • Tap Choose from library to attach a file from your mobile device.

    • Tap Take a picture to capture an image with your camera and attach it to the issue.

  • Tap the checkmark icon to report the issue.

New issue in YouTrack Mobile.

Single Issue View

You can open and view single issues from the Issues list or from an agile board. Tap the controls in the header to perform the following actions:

  • Tap the < symbol to return to the previous view.

  • Add the Star tag (watch the issue).

  • Open the actions menu. This menu supports the following options:

    Option

    Description

    Share

    Opens a dialog that lets you share the issue using another app on your mobile device.

    Copy issue URL

    Copies the issue URL to the clipboard.

    Edit

    Opens the issue in edit mode. In addition to the changes that you can apply to an issue in view mode, this mode lets you change the issue summary and description.

    Attach image

    Opens a menu for attaching files to the issue.

    • Tap Choose from library to attach a file from your mobile device.

    • Tap Take a picture to capture an image with your camera and attach it to the issue.

    Apply command

    Opens an input field where you can update the current issue with a command. To learn more about commands and command syntax, see Apply Commands to Issues.

The view for single issues has separate tabs for Details and Activity.

Issue Details

The Details tab displays the following information:

  • The set of fields and values that are currently assigned for each.

    Tap the custom fields to set or change their values. You can scroll horizontally to view and update all of the custom fields that are available for issues in the current project.

  • The current visibility restrictions that are applied to the issue.

    Tap the visibility setting to restrict the visibility to specific users, groups, and teams.

  • Issue creation and last update info.

  • The issue summary. To edit the issue summary, tap the Edit option in the additional actions menu.

  • The set of tags that are currently applied to the issue. You can't edit tags directly in this view, but you can add and remove tags using commands. To apply a command, tap the Apply command option in the additional actions menu.

  • The collection of links between the current issue and other issues in YouTrack. You can't edit issue links directly in this view, but you can add and remove links using commands. To apply a command, tap the Apply command option in the additional actions menu.

  • The full issue description. To edit the issue description, tap the Edit option in the additional actions menu.

Details tab for single issue in YouTrack Mobile.

Issue Activity

The Activity tab displays information that is available in the issue activity stream. The activity stream in YouTrack Mobile shows comments, spent time, issue history, and VCS changes.

Activity tab for single issue in YouTrack Mobile.

You can choose which activity categories to see in the activity stream. Click the list of categories on the top of the activity stream to open the activity settings panel. Here, you can set the sorting order for the activity items, disable or enable some categories.

Activity settings panel

Issue Comments

The Activity tab in the single issue view in YouTrack Mobile lets you create, view, and edit comments to issues.

Add a Comment

To add a comment to an issue, switch to the Activity tab and use the input field at the bottom of the screen.

Tap the Reply link below an existing comment to mention the comment's author and quote the comment in your reply.

Controls for adding a comment to an issue in the mobile app.

The following actions are available when adding a comment to an issue:

  • Tap the visibility setting to restrict the visibility of the comment to specific users, groups, and teams. If unset, the comment inherits its visibility from the issue itself.

  • Use the keypad to enter the comment text.

  • Type the @ symbol to mention another user. Tap the desired username on the list to mention them in your comment.

  • Tap the + icon to attach files to the comment.

  • Tap the Up Arrow icon to post the comment to the issue.

Edit a Comment

Tap the Edit link below a comment to edit it. When in the edit mode, you can change the comment text, edit the visibility settings of the comment, or attach new files to it.

Attach a File to a Comment

When you create or edit a comment, tap the + icon to attach files to it.

YouTrack Mobile supports attaching images and video files. You can either select a file from the photo and video gallery on your device or take a picture and attach it to the comment at once.

Custom Fields

The following actions are available when updating values for custom fields:

  • Tap a custom field to change its value. For enumerated fields, possible values are displayed in the content area.

  • Swipe up or down to scroll through the list.

  • Use the search box to filter the list of values.

  • Tap to select a value.

Assign value to a field in the mobile app.

Agile Boards

The Agile Boards view lets you show and work with issues on an agile board.

YouTrack mobile agile boards view
  • Tap the board name in the header to switch between boards.

  • If the board is configured to use sprints, tap the sprint name to switch between sprints for the selected board.

The mobile version of the agile board supports two levels of detail. Tap the magnifying glass icon in the upper-right corner of the screen to zoom in and out.

  • Zoom in to display a single column at a time. Swipe right or left to switch between columns.

  • Zoom out to display all columns.

Use the following controls to customize the view:

  • Tap the column name to show or hide cards in the column.

  • Tap to expand or collapse swimlanes. Depending on the board configuration, the swimlane can be identified by an issue, a project, or a value from a custom field.

Use the following actions to interact with the cards on the board:

  • Tap a card to open the issue in single issue view.

  • Press and hold to drag a card to another position on the board.

Notifications

The Notifications section of the app shows a list of issue notification events. These notifications are sent based on the current subscription settings in your YouTrack profile.

List of recent notification events in the mobile app.

Each notification contains the following information:

  • The name and avatar of the user who applied the update that generated the notification.

  • The relative time when the update was applied to the issue.

  • The issue ID and summary. Tap to open the issue in single issue view.

  • The set of changes that were applied to the issue.

  • The list of subscription events that were used as criteria for sending the notification to your account.

You don't have the ability to change your notification preferences directly through the mobile app. These options are only available in the web client. To learn how to manage your notification settings, see Manage Email Notifications.

Knowledge Base

The Knowledge Base section of the app lets you view, edit, and author articles in the knowledge base.

The knowledge base in YouTrack Mobile.

The main screen shows you a list of articles in your favorite projects.

  • Tap a project name to view the collection of articles that belong to the project.

  • Tap an article to view its content.

The following options are available from the menu at the top of the main screen.

Option

Description

New Article

Opens an empty screen for creating a new article.

Manage Favorite Projects

Opens a list of projects that are available to you in YouTrack. Here, you can add projects to and remove projects from your list of favorites.

The app only displays articles in your favorite projects, so this selection determines which articles you can work with on your mobile device.

The following actions are available from the main screen in the knowledge base section of the app.

Action

Description

Search articles

Searches for articles that contain matching text in the article title or content. The search results include articles in any project where you have the Read Article permission, not just your favorites.

Collapse all

Collapses the list of articles for any project that is currently shown in expanded mode.

Drafts

Opens your personal list of article drafts. Here, you can update and publish a draft or delete the draft completely.

For more information, see Article Drafts.

Remove favorite project

When you tap the star icon next to a project in the list, you are prompted to remove this project from your list of favorites. Confirming this action removes the selected project from your personal list of favorites in the knowledge base.

Use this option to hide projects that you don't work with on a regular basis. You can still access articles projects that are not included in your list favorites using the search function.

Manage Favorite Projects

Opens a list of projects that are available to you in YouTrack. Here, you can add projects to and remove projects from your list of favorites.

The app only displays articles in your favorite projects, so this selection determines which articles you can work with on your mobile device.

Viewing Articles

To view an article, locate the article that you want to read and tap its title in the list.

An article in the YouTrack Mobile app.

The following actions are available in this view.

Action

Description

Update article visibility

This control lets you restrict the visibility of the current article to selected subset of users and groups. When set to article readers, the issue is visible to any user who has the Read Article permission in the project that the article belongs to.

Add sub-article

Opens an empty draft that lets you write an article and save it as a sub-article for the current issue.

The following options are available from the menu at the top of the article view.

Option

Description

Share

Opens a dialog that lets you share the article using another app on your mobile device.

Copy article URL

Copies the article URL to the clipboard.

Add to favorites

Marks the current article as a favorite. For articles that are marked as favorites, you receive update notifications based on the your subscription settings for the Star tag. For articles that have already been added to your list of favorites, this option is replaced with the Remove favorite option.

To learn more about subscriptions and subscription events, see Subscriptions.

Edit

Opens the article in edit mode.

Delete

Opens a dialog that prompts you to confirm whether you want to delete the current article.

Article Details

The Details tab displays the following information:

  • The current visibility restrictions that are applied to the article.

    Tap the visibility setting to restrict the visibility to specific users, groups, and teams.

  • Article creation and last update info.

  • The article title. To edit the issue summary, tap the Edit option in the additional actions menu.

  • The number of sub-articles that have been added to the current article.

    • Tap the + icon to add a new sub-article.

    • Tap the %gt; icon to access the list of sub-articles.

  • The full content of the article. To edit the article, tap the Edit option in the additional actions menu.

  • The collection of images and files that are attached to the article.

Article Activity

The Activity tab displays information that is available in the article activity stream. The activity stream in YouTrack Mobile shows a list of changes that have been applied to the article and comments that have been posted to the article.

Article activity in YouTrack Mobile.

This view lets you add, view, and edit article comments.

Add a Comment

To add a comment to an article, switch to the Activity tab and use the input field at the bottom of the screen.

Tap the Reply link below an existing comment to mention the comment's author and quote the comment in your reply.

The following actions are available when adding a comment to an issue:

  • Use the keypad to enter the comment text.

  • Type the @ symbol to mention another user. Tap the desired username on the list to mention them in your comment.

  • Tap the + icon to attach files to the comment.

  • Tap the Up Arrow icon to post the comment to the article.

Edit a Comment

Tap the Edit link below a comment to edit it. When in the edit mode, you can change the comment text or attach new files to it.

Attach a File to a Comment

When you create or edit a comment, tap the + icon to attach files to it.

YouTrack Mobile supports attaching images and video files. You can either select a file from the photo and video gallery on your device or take a picture and attach it to the comment at once.

Article Drafts

When you open an existing article in edit mode or start a new draft, you can update the new article draft directly in your mobile device.

The following actions are available in this view.

Action

Description

Close

Tap the X icon at the top of the screen to close the current draft and go back to the previous view in the application.

Save and publish

Tap the checkmark icon at the top of the screen to save your edits and update the article in the knowledge base.

Discard unpublished changes

Opens a dialog that prompts you to confirm whether you want to delete the current draft.

  • If the draft is for an article that has never been published, it is completely removed from the system.

  • When editing an article that has already been published, only the unpublished changes are discarded. The previously published version of the article is restored.

Move to another project

This control lets you choose the project where you want to move the current article or draft.

  • Use the input field at the top of the page to filter the list of projects.

  • To move the article, tap the name of a project in the list.

Update article visibility

This control lets you restrict the visibility of the current article to selected subset of users and groups. When set to article readers, the issue is visible to any user who has the Read Article permission in the project that the article belongs to.

Edit article title

Tap the article title to place the cursor. Use the keypad on your mobile device to edit the title text.

Edit article content

Tap the content to place the cursor. Use the keypad on your mobile device to edit the article text.

You can format text in the mobile editor using Markdown. For a complete list of formatting options, see Markdown Syntax.

Add sub-article

Opens an empty draft that lets you write an article and save it as a sub-article for the current issue.

Settings

From the Menu view, you can connect to additional YouTrack servers or log out of YouTrack Mobile.

Settings screen in the mobile app.

The following actions are available on this screen:

Action

Description

Add server

Tap the + icon at the top of the screen to add a connection to another YouTrack server.

When you connect the app to multiple YouTrack installations, you can swipe to select the server you want to work with from this screen.

Log out

Tap the exit icon to log out.

Appearance

Use the options in menu to manage the visual appearance of the app. The following options are available:

Option

Description

System Theme

Synchronizes your theme to match the current preference for your mobile operating system.

Light Theme

The app always uses the light theme.

Dark Theme

The app always uses the dark theme.

Share Logs

Opens the internal log for the mobile app. If you encounter problems while using the app, you can share this information with our support team.

Tap the Share link at the bottom of the screen to share the logs using another app on your mobile device.

Send Feedback

Opens a form that lets you send feedback to the YouTrack team. Report a problem, request a feature, or tell us what you think about the app.

The following actions are

You also have access to view the logs for the mobile app. If you encounter problems while using the app, you can share this information with our support team.

Push Notifications

With YouTrack Mobile, you have the option to enable push notifications. When enabled, the notifications that are generated according to the settings in your YouTrack profile are sent to your mobile device.

Push notifications from YouTrack Mobile on the lock screen of a mobile phone.

When you receive a notification, tap it to open the related issue in the YouTrack Mobile app.

You can enable and disable notifications for YouTrack Mobile in the Settings menu on your mobile device.

Troubleshooting

Most users are able to install and start working with YouTrack Mobile in a matter of minutes.

  • If your instance is hosted by JetBrains in the cloud, you should be able to connect without any problems.

  • For self-hosted installations, there are a few known conditions that may prevent you from connecting to your server.

If you encounter any problems trying to set up the app and sign in to your YouTrack account, see if any of the following conditions apply to you.

Condition

Description

Your YouTrack account is protected using two-factor authentication (2FA).

The login screen for the mobile app isn't built to handle requests for a second authentication factor during login. If you have enabled 2FA for your YouTrack account:

  • Use the Log in with Browser option. The login page in your mobile browser will prompt you to verify your identity with the second authentication factor and log you in securely.

  • Generate an application password and use this to sign in to the login screen in the mobile app. To learn how to generate an application password, see Generate Application Passwords.

Your YouTrack Standalone installation is available over a non-standard port.

YouTrack Mobile attempts to connect to your YouTrack server over the standard port used for web applications.

  • For HTTP connections, the standard port is 80.

  • For secure connections over HTTPS, the standard port is 443.

If your installation is set up to use a non-standard port, designate the port number in your server URL. For example:

youtrack-example.com:PORT

You can also connect to your YouTrack server using its IP number and port using the following format:

XXX.XXX.XXX.XXX:PORT

Your YouTrack standalone installation is secured with a self-signed SSL/TLS certificate.

YouTrack Mobile only supports connections that are secured with an SSL/TLS certificate that is signed by a known authority. Connection requests that use certificates that are self-signed, expired, or otherwise invalid are rejected.

Your YouTrack Standalone installation is isolated from the internet.

The service that delivers push notifications for YouTrack Mobile requires access to your YouTrack server through the internet. If your installation is configured to block outside connections and is only accessible from inside an internal network, you will only be able to use the mobile app when your mobile device is also connected to the internal network. However, you will not receive push notifcations for issue-related updates.

Last modified: 17 May 2022