YouTrack Standalone 2019.1 Help

Slack Integration

With the YouTrack app for Slack, you can link YouTrack and your Slack workspace to get the most out of both applications. Users can divert their YouTrack notifications from email to Slack and view all of their YouTrack updates as direct messages.

Enable the Integration

For users to take advantage of these features, you must first enable the integration. Before you start, make sure that you meet the following requirements:

  • Connections to your YouTrack Standalone installation are secured with an SSL/TLS certificate that is signed by a known authority. Connection requests that use certificates that are self-signed, expired, or otherwise invalid are rejected.

  • Your server infrastructure allows connections outside your internal network.

  • You have permission to add an app to your Slack workspace. A Workspace Owner has the ability to restrict app permissions to Workspace Owners only or Workspace Owners and selected members or groups.

  • The option to send notifications to external applications is enabled in YouTrack. This is managed by the External applications setting on the Global Settings page.

    enable notifications in external applications
    If this option is disabled, YouTrack cannot send notifications to the YouTrack app.

  • Your YouTrack notifications are sent using the digest scheme. This is managed by the Send a single message for a set of simultaneous issue changes setting on the Notification Templates page.

    digest scheme for notifications
    Notifications that are sent using the granular scheme (with a separate message for each issue change) are not exposed to the REST API, as support for this notification scheme has been discontinued.

To enable the Slack integration:

  1. From the Server Settings section of the Administration menu, select Global Settings.

  2. At the bottom of the page, click the Integrate with Slack link.

    Youtrack app integrate with slack
    • You are redirected to a page in Slack that lets you install the YouTrack app.

  3. Select the Slack workspace where you want to install the app from the drop-down list.

    Youtrack app select workspace
    You can choose from any workspace that you are currently signed in to or sign in to another workspace.

  4. Review the list of permissions that the YouTrack app requires from Slack, then click the Authorize button.

    • The YouTrack app is installed in the selected Slack workspace.

    • The YouTrack app requests permissions from Slack.

    • The welcome page for the YouTrack app opens.

    • The integration is enabled in the Slack workspace. Integration features that are supported by the app are available in all workspace channels.

    • When you return to your workspace in Slack, you'll find the YouTrack app in the Apps menu.

    YouTrack app in Slack workspace

Authorize the YouTrack App

As the user who enabled the integration, you are already logged in to the YouTrack app. By logging in, the YouTrack app knows exactly which Slack account belongs to you.

All other users need to authorize the app by logging in with their YouTrack account.

To authorize the YouTrack app:

  1. Open your Slack workspace.

  2. Click the Browse apps button in the Apps menu.

    • The Browse Apps window opens.

    Youtrack app browse apps
  3. In the In your workspace section of the page, select YouTrack.

    • The YouTrack app is added to the list of apps in your workspace.

  4. From the Apps menu, select YouTrack.

  5. In the message input box, enter the command /youtrack login.

    • The YouTrack app responds with instructions to authorize your YouTrack.

  6. Click the link in the message to request authorization.

    • If you're already logged in to the YouTrack instance that is linked to your workspace, YouTrack authorizes the app.

    • If you're not logged in, the Log in to YouTrack Slack Integration page opens in a new tab. Enter your username/email address and password, then click the Log in button.

When your account is authorized, the welcome page for the YouTrack app opens in a new browser tab. You can close the tab and start working with the app in Slack.

Enable Notifications in Slack

One of the core features of the YouTrack app is the ability to receive YouTrack notifications in Slack. With notifications enabled, all of the messages that are generated and sent by YouTrack are sent to you as direct messages from the app.

To enable notifications, enter the slash command:

/youtrack enable notifications

The app replies with a confirmation message.

Youtrack app enable notifications

In this message, you can click the Disable in YouTrack button to disable email and Jabber notifications in your YouTrack profile. This diverts all messages that are sent by YouTrack to your Slack workspace.

Mute YouTrack Notifications

If you ever want a little break, you can mute notifications for half an hour, one day, a week, or even longer. Just enter the slash command:

/youtrack mute [period]

Use the following syntax to specify the period value:

  • Specify minutes with an integer. For example, /youtrack mute 15 mutes notifications for 15 minutes.

  • For longer periods, the full format is 1w2d3h4m.

When muted, any notification that would be sent to your account is ignored. You’ll only start to get notifications after the specified period or by entering the slash command:

/youtrack unmute

Create Issue Drafts

The YouTrack app supports a custom action that lets you create an issue draft in YouTrack. The selected message is copied to the description field, so all you need to do is pick a project, enter a summary, set the values for fields, and report the issue.

To create an issue draft:

  1. Move the pointer over the message that you want to copy to an issue.

  2. Click the More actions button in the message toolbar.

  3. Select Create issue draft.

    Youtrack app create issue draft

    If this action is not visible in the list, select More message actions, then locate it in the Use an action dialog.

    • The app generates the issue draft in YouTrack and posts a private message to the channel.

    Youtrack app issue draft created
  4. Click the link in the private message to open the draft in YouTrack and report the issue.

Slash Commands

For a list of available commands, enter /youtrack. The following commands are available when used with the /youtrack slash command:

Command

Description

enable previews

Enables content previews for issue links. This feature is only supported for YouTrack InCloud instances.

disable previews

Disables content preview for issue links.

enable notifications

Enables notifications as direct messages from the YouTrack app.

disable notifications

Disables notifications from the YouTrack app.

mute [period]

Mutes notifications from the YouTrack app for the specified period.

  • Specify minutes with an integer. For example, /youtrack mute 15 mutes notifications for 15 minutes.

  • For longer periods, the full format is 1w2d3h4m.

unmute

Unmutes notifications from the YouTrack app.

login

Initiates an authorization request from the app to your YouTrack account. The app replies to this command with an authorization link that you can use to log in.

logout

Logs you out of the YouTrack app. When logged out, all of the features that are supported by the app are unavailable.

Last modified: 17 April 2019