Roles Comparison
The following table provides a comparison of the predefined Roles (permission sets) in Space.
Use this information to determine whether you can use a predefined Role to grant specific permissions to members or teams, or need to edit these Roles or create a new Role with a custom set of permissions.
Default roles and permissions
System Admin role cannot be edited, create a custom role instead.
Team Admin and Team Lead roles are issued on a per-team basis, hence the permissions they contain are only valid within a particular team.
— these team-level permissions are shown in blue.Manager role permissions are only valid within a scope of members that are considered the manager's subordinates.
— these member-level permissions are shown in orange.
— black indicates global permissions (valid across all teams and members).Member role is automatically granted to all organization members except for External Users and cannot be taken away. It defines permissions that are available to every member of the organization.
External User role is automatically granted to all users registered as Collaborators or Guests and cannot be taken away. It defines permissions that are available to every External User (either Collaborator or Guest) in the organization. Collaborators and Guests have the same permission set on the organization level, but they have different limitations on the project level.
Collaborators can be provided a wider range of permissions within a project.
Guests can be only provided permissions for a limited number of project features: Documents, Issues, Issue boards.
Members | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
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View member profile basic info |
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View member profiles |
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Add members (new account) |
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Update member profiles |
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Delete member profiles |
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Member Locations | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Edit locations |
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View member locations |
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View location map points |
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Member Languages | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View languages |
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Update languages |
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Member Teams | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View memberships |
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Member Absences | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Monitor absences |
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View absences |
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View absence reasons |
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View absence approvals |
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Approve absences |
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Update absences |
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Manage historical absences |
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Edit vacation periods |
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Member Authentication Sessions | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Manage authentication sessions |
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Member Working Hours | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Update working hours |
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Member Consents | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View and remove application consents |
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Member Permanent Tokens | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Create permanent tokens. | ||||||
Manage permanent tokens. |
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Two-Factor Authentication | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Set up two-factor authentication. Create application passwords. |
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Manage two-factor authentication. Manage application passwords. |
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Set up two-factor authentication for yourself. Create application passwords. |
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Member Notification Settings | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View notification settings |
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Update notification settings |
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Member Custom Fields | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View confidential custom fields |
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View restricted custom fields |
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Teams | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View teams |
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Add teams |
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Update teams
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Positions | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View positions |
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Update positions |
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Articles (Blog posts) | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View articles |
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Publish articles |
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Unpublish articles |
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Import articles |
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View article comments |
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View participants in article comments threads |
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Add reactions to article comments |
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View reactions to article comments |
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Post comments to articles |
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Meetings | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Manage meetings |
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Update meetings |
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Update meeting RSVP status |
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View meetings |
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Chats. Channels | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Add new channels |
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Manage channels |
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Update channel subscriptions |
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Remove members or teams from participant list |
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Start new conversations |
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View messages |
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Post messages |
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Post messages in threads |
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View channel info |
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View channel participants |
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Update channel info |
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Add message reactions |
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View message reactions |
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Pin or unpin messages |
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Add members or teams to participant list |
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Direct Messages | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View direct messages |
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Send direct messages |
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Add reactions to direct messages |
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View reactions to direct messages |
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Pin or unpin direct messages |
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Organization | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View organization details |
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Update organization details |
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View usage data |
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View bounced email addresses |
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Update overdrafts |
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Application | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View marketplace applications |
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View applications |
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Delete applications |
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View applications secrets |
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Update applications |
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Create applications |
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View application secrets |
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List application commands |
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Locations | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View locations |
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Update locations |
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Absence Types | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View absence types |
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Manage absence types |
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Global Custom Fields | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Manage custom fields |
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Reactions | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Update reactions |
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To-do | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Update to-dos |
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View to-dos |
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Attachments | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Manage link preview blocklist |
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Authorize domains and patterns for app-powered previews |
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View external entity link patterns |
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Manage external entity link patterns |
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Emojis | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Add custom emoji |
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View custom emoji |
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Manage emojis |
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Authentication Modules | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Manage authentication modules |
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Manage throttled logins |
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Permissions | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View permissions granted to other members |
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Grant permissions to other members |
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Restricted Projects | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
List restricted projects |
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Project | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
Create projects |
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Automation Workers | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View automation workers |
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Create organization automation workers |
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Create project automation workers | ||||||
Manage automation workers |
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Dev Environments | System Admin | Team Admin | Team Lead | Manager | Member | External User (Collaborator or Guest) |
View dev environments settings |
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Edit dev environments settings | ||||||
Create dev environments | ||||||
View dev environments of all project members | ||||||
Manage dev environments of all project members |
Project templates and default permissions
This table shows the default permission configuration for project templates.
Project templates are pre-defined Roles that come standard with every newly created project.
— available and enabled by default
— available but disabled by default
No checkbox — not available and cannot be enabled
Project (General)
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View project details |
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Manage project permission scheme |
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Manage project sidebar pins |
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Git Repositories
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Read Git repositories (View repositories source) |
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Write Git repositories (Commit to repositories) |
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Manage Git repositories (Edit repository configuration) |
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Report external status checks (For external service authorized by a member with this permission) |
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Project Responsibilities
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View responsibilities |
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Update responsibilities (Assign responsibilities to project members) |
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Automation (Jobs)
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View automation jobs |
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Start automation jobs |
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Stop automation jobs |
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Manage automation jobs |
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Project Secrets
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View keys of project secrets |
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Create project secrets |
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Delete project secrets |
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Update project secrets |
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Use project secrets |
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Project Parameters
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View project parameters |
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Modify project parameters |
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Delete project parameters |
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Code Review
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View code reviews |
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Create code reviews |
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Edit code reviews |
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Create suggested edit |
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Moderate suggestions |
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Code Review Comments
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View code review comments |
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Post comments to code reviews |
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View code review channel participants |
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Add reactions to comments in code reviews |
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View reactions to comments in code reviews |
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Add participants to code review discussions and threads |
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Project Issues
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View issues |
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Manage issue settings |
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Update issues |
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Import issues |
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Restore issues |
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Create issues |
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Move issues |
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Manage tags |
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View spent time |
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Manage own spent time |
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Manage any spent time |
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Issue Comments
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Post comments to issues |
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Add reactions to issue comments |
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View reactions to issue comments |
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Pin or unpin issue comments |
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View participants in issue comment threads |
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Add participants to issue comment threads |
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Project Boards
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Create boards |
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Manage boards |
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Manage issue assignment |
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View boards |
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Package Repositories
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Create package repositories (Create new package repository) |
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Read package repositories (View repositories source) |
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Write package repositories (Commit to repositories) |
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Admin package repositories (Edit repository configuration) |
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Project Documents
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Create folders |
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Create documents |
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View folder metadata |
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View documents |
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Edit documents |
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Manage documents (move, rename) |
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Archive documents |
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Delete documents forever |
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Vault Connections
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View Vault connections |
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Modify Vault connections |
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Delete Vault connections |
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Project Deployments
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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View deployments |
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Modify deployment targets |
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Modify deployments |
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Dev environments
Permission\Role | Project Admin | Project Member | Organization Member | Collaborator (External) | Guest (External) | Automation Service |
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Create dev environments |
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View dev environments of all project members |
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Manage dev environments of all project members |
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Join dev environments from hot pool |
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Manage warm-up automatic triggers |
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