License Server Cloud Help

Usage Plans

License Server Cloud (LS Cloud) has three usage plans: Trial, Organization True-Up, and Enterprise Floating plan.

Common features

First, let's consider the list of common features which extend to all the plans:

  • Secured access through authorization: to claim a license, a user needs to authorize through the authentication provider. By default, JetBrains Account is configured for authentication. However, LS Cloud administrators can configure any other Auth Module using the JetBrains Hub.

  • Per-user licensing model: if a single user runs an IDE concurrently on 2 different machines, it requires only 1 license. That is, a single user can use the same license on up to 2 machines. You can choose the desired behaviour in case of a 3rd machine being used.

  • Automatic license management: allocated license will be automatically released to the license pool after a period of inactivity. A license is considered inactive when it can't connect to the License Server (the PC is off, in hibernation, can't connect to the internet, etc.).

  • Manual license revocation: A license can be revoked manually by the License Server administrator. Trial and Organization True-Up plans are allowed 5 manual license revocations within a calendar month. Enterprise Floating plan has no limit on manual revocations.

  • Perpetual Fallback license is not allowed: for more information about fallback licenses, see What is a perpetual fallback license?

Trial

The Trial usage plan with a trial time period gets you acquainted with the LS Cloud. Let’s consider the features of Trial usage plan:

  • Available for 2 months.

  • 10 free All Products Pack: free licenses for the whole Trial period.

  • Automatic license management: allocated license will be automatically released to the license pool after a month of inactivity.

Start using LS Cloud Trial

  1. Check if your company meets the requirement: having more than 50 active subscriptions. Note you can have up to 2 LS Cloud Trial for your company.

  2. Sign in to the JetBrains Account with company administrator privileges to have full setup rights. Click Try New License Server.

  3. Check the usage plans. Trial plan for 2 months with 10 free All Products Pack licenses is available! For detailed information about Organization True-Up and Enterprise Floating plans coming soon, see Usage Plans. For now, you can select the Trial plan only. Click Try for 2 months!

  4. Configure the LS Cloud name with letters, digits, and without spaces, for example, mycompany123. It’ll be a part of the LS Cloud URL, in this case, you’ll have the following URL.

    https://mycompany123.fls.jetbrains.com
  5. Configure access for users via their JetBrains Accounts with company email addresses:

    • Set up the company email domain; public email domains, like gmail.com, are not allowed due to security reasons. Later, you can find your configuration in Hub, see Configuring email domains.

    • If you signed in with a public email (2nd step), then you can’t configure user access on this step. Even so, you can configure it later in JetBrains Hub.

    Later, you can configure your company Authentication Module to LS Cloud (9th step). However, you should set up the JetBrains Account authentication before you’ve configured your company’s Auth Module, so users have access to their licenses.

  6. Click Next Step. Check the information on license availability. Read the License Server Trial Agreement and accept it.

  7. Click Confirm Settings & Finish. Now you have configured Trial LS Cloud for 2 months with JetBrains Account authentication module.

  8. (Optional) Add more licenses to LS Cloud if needed. The license pool is automatically updated on the LS Cloud dashboard after a while. Use the Reload button to force the update of the license pool.

  9. (Optional) Configure your company Authentication Module to LS Cloud with JetBrains Hub.

After using the Trial, you can seamlessly move to another usage plan. You can choose another usage plan within 2 months from the ending of your Trial.

If you decide to stop using LS Cloud, 2 months after your Trial ends User Authentication Data and License Allocation Data associated with your Trial plan will be archived and become inaccessible.

Organization True-Up

Organization True-Up usage plan is the base configuration of LS Cloud. It has the following features:

  • 30% True-Up Billing: an ability to use more licenses than you own and pay for them at the end of the period. This plan allows using 30% more licenses than you have in the pool and paying for them each month. Since that, it requires your payment information for True-Up overage billings.

  • Automatic license management: allocated license will be automatically released to the license pool after a month of inactivity.

Enterprise Floating

Enterprise Floating plan is another configuration of the LS Cloud. It has more advanced features in comparison to the Organization True-Up usage plan. Here's the full list of them:

  • Automatic license management with Floating mode: a license allocated to the user will be automatically released to the licensee pool after 20 minutes of inactivity. This allows licenses to be quickly transferred from one developer to another as soon as the license is not used. This is needed, for example, to share licenses between users in different time zones.

  • Configurable per-user licensing model: if a single user runs an IDE concurrently on 2 different machines, they are allowed to only claim 1 license. That is, a single user can use the same license on up to 2 machines. You can customize the behavior in case of using the 3rd machine:

    • Allocate New: allocate one more license.

      This is the default behavior.

    • Take Oldest Out: revoke every license from the oldest machine.

    • Prohibited: restrict using more than 2 machines by a single user.

    3 modes of per-user licensing model
  • True-Up Billing: an ability to claim more licenses than you own with flexible overuse limits and payment schedule. These parameters could be configured according to your company's needs: the overuse limit could be set up to 200%, while the payment period could be monthly or quarterly. This feature is optional and can be disabled anytime.

  • True-Forward: an ability to transform True-Up overuse into regular prepaid subscriptions if you exceed license capacity. You can configure the True-Forward behavior by contacting support or the sales representative. You have 3 options:

    • Suggest True-Forward via email notification.

      This is the default behavior.

    • Always pay True-Up overuse.

    • Always transform True-Up overuse into True-Forward.

  • 24/7 priority support: including on-demand technical support. You can access our technical support via support-int@jetbrains.com email, FLS YouTrack project, or other means of communication.

Surcharge billing

Enterprise Floating plan has advanced features and since that requires surcharge billing depending on the license usage. Surcharge billing has payment periods: a month, a quarter, or a year; it can be configured by your company.

Surcharge billing is applied to the real purchased licenses allocated on the LS Cloud. It means the True-Up licenses won’t be included in the surcharge billing. Also, the surcharge payment does not include or replace subscription renewal fees and True-Up overage invoicing.

The surcharge is counted for each product license for each month (regardless of the payment period): it consists of the annual license price divided into 12 months, the number of product licenses, and a 30% surcharge addition. Here's the formula to count the monthly surcharge for the one product:

Surcharge = (P / 12) * N * 0.3

where:

  • P - annual product subscription price;

  • N - maximum number of allocated product licenses within the month;

  • 0.3 - the coefficient of 30% surcharge.

For example, you used 100 IntelliJ IDEA licenses on the Enterprise Floating LS Cloud usage plan in April. Let's count the April surcharge for IntelliJ IDEA, considering its annual price is 499$:

S = (499$ / 12) * 100 * 0.3 = 41.58$ * 100 * 0.3 = 1247.5$
Thus, the surcharge at the end of April is 1247.5$.

Also, surcharge billing could be postpaid and prepaid. In the first case, you pay the surcharge for the actual number of licenses used during the billing period. In the second case, we can estimate the surcharge for the next billing period depending on the current license number.

Last modified: 24 May 2022