JetBrains Space Help

Manage Access to a Project

When you create a project you become the project's administrator, and it's up to you who will have access to that project and at what level.

Access to a project is provided on the membership basis, by adding a user to a Role that has a predefined set of permissions.

Each project comes with the following predefined Roles:

  • Project Admin — intended for project participants that should be allowed to manage access and configure project modules as well as contribute to the project.

  • Project Member — intended for project participants that contribute to the project on regular basis and are included in the Project Team.

  • Project Collaborator — intended for project participants that occasionally contribute to the project but are not considered part of the team. Collaborators have the same default permissions as project members but are not included in the Project Team.

  • Organization Member — defines what permissions the rest of Space users have in the project.

  • Automation Service — intended for automation services that access the project repositories.

Project Team is a collective name for all your project members, i.e. participants with the Project Member role. When you add a person to the Project Team, he or she becomes a Project Member.

You can assemble a Project Team either by picking individual members or by adding a team that already exists in the organization.

A Project Team assembled from individual members and therefore confined to the project can be extracted to the organizational level to become a part of your organization team directory.

The predefined Roles are configured to allow only Project Members, Project Admins, and Project Collaborators to contribute to the project, access its internal features, and modify data. However, you can edit these Roles or create a new one with a different variety of project access permissions. (Custom Roles available starting with Organization plan.)

Add members to the project

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

    If you Project Team already has members, you can add new ones to it (skip to this part). But if you're starting from scratch, you have the choice of either adding members individually or adding a team from the organization:

    projectTeamNew.png

Assemble a new Project Team by adding individual members

  1. Click Add members.

  2. Start typing the person's name into the text field or choose it from the drop-down list:

    assembleNewProjectTeam.png
  3. Repeat for each additional member and click Assemble when done:

    assembleNewProjectTeamDone.png

    All project members will be listed on the Team tab:

    projectTeamMembers.png

Add an existing team to the project

  1. Click Add team.

  2. Start typing the team's name into the text field or choose it from the drop-down list:

    addExistingTeamToProject.png
  3. Click Add.

    Members of the existing team will also become your project members and will be listed on the Team tab:

    existingTeamAddedToProject.png

Add new members to the Project Team

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

  3. On the Teams tab, click Add member and start typing the person's name into the text field or choose it from the drop-down list:

    projectTeamAddMember.png

Add a collaborator to the project

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

  3. Go to the Collaborators tab.

  4. Click Add a team or a member and start typing the name into the text field or choose it from the drop-down list:

    addCollaboratorToProject.png

Add an administrator to the project

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

  3. Go to the Administrators tab.

  4. Click Add a team or a member and start typing the name into the text field or choose it from the drop-down list:

    addAdministratorToProject.png

Revoke access rights

You can revoke access permissions provided by a Role from any member, administrator or collaborator by removing a person from a corresponding list that denotes the Role.

  • Team (Project Member)

  • Collaborators (Project Collaborator)

  • Administrators (Project Admin)

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

  3. Choose a tab:

    • Team (Project Member)

    • Collaborators (Project Collaborator)

    • Administrators (Project Admin)

  4. Delete a person from the list:

    revokeProjectMembership.png

Extract a Project Team to organization

Let's say you've created a project and assembled a new team within that project. Now you want your team to have a common calendar so the members can collaborate more efficiently: instantly see who's absent, schedule meetings, receive notifications about teammates' activities. To achieve that, you need to extract this team to the organization, that is make it part of the organization team directory.

  1. Navigate to the project.

  2. On the project sidebar menu, choose People.

  3. Make sure each team member has a position. Click Set position, to assign one.

  4. In the top right corner, click menu-horizontal.png and choose Extract to organization:

    extractProjectTeamToOrganization.png
  5. Give the team a name and choose a parent team for it (if you don't want your team to be a top level).

  6. Click Extract.

    Your Project Team will be included in your organization team directory.

Configure project permissions

The table below lists the default permissions for each Role.

If you find the default permission arrangement unsatisfactory, you can edit the Roles by adding or removing certain permissions from them. You can also create a new custom Role with a different permission set. (Custom Roles available starting with Organization plan.)

See what permissions are included with the default Roles in the Roles comparison table.

To edit Roles

  1. Navigate to the project.

  2. On the project sidebar menu, choose Settings.

  3. On the Project Settings page, go to the Access tab:

    chooseProjectSettingsPermissions.png

    The Access page will be displayed.

  4. On the left pane, choose the Role that you want to edit and click Edit permissions:

    editProjectPermissionsTabs.png
  5. Edit permissions for the selected Role using checkboxes:

    editProjectPermissions.png
  6. Click Save when done.

Custom Roles in a project

You can create a new Role with a custom set of permission and assign it to project participants by adding them to the Role.

To create a custom Role

  1. Navigate to the project.

  2. On the project sidebar menu, choose Settings.

  3. On the Project Settings page, go to the Access tab:

    chooseProjectSettingsPermissions.png

    The Access page will be displayed.

  4. Click New Role:

    projectAddPermissionGroup.png
  5. Give this new Role a name.

    The new Role will be listed on the left pane under Custom Roles:

    projectCustomRole.png
  6. Click Edit permissions and select the permissions that you want included in this Role:

    projectCustomRolePermissions.png
  7. Click Save when done.

To assign a custom Role to people (Add people to custom Role)

  1. Navigate to the project.

  2. On the project sidebar menu, choose Settings.

  3. On the Project Settings page, go to the Access tab:

    chooseProjectSettingsPermissions.png

    The Access page will be displayed.

  4. Select the custom Role you want to assign.

  5. Under Role members, add people or teams by selecting them from the drop-down list:

    projectAddMemberToCustomRole.png

Default project roles comparison

Permission\Role

Project Admin

Project Member

Project Collaborator

Organization Member

Automation Service

Project (General)

View project details

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Manage project permission scheme

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Project Checklists

Manage checklists (Create and edit project checklists)

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Project Issues

View issues

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Manage issue settings

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Update issues

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Import issues

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Restore issues

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Create issues

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Move issues

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Manage tags

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View spent time

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Manage own spent time

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Manage any spent time

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Issue Comments

Post comments to issues

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Add reactions to issue comments

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View reactions to issue comments

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Pin or unpin issue comments

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View participants in issue comment threads

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Add participants to issue comment threads

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Project Boards

Create boards

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Manage boards

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Manage issue assignment

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View boards

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Project Responsibilities

View responsibilities

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Update responsibilities (Assign responsibilities to project members)

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Git Repositories

Read Git repositories (View repositories source)

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Write Git repositories (Commit to repositories)

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Manage Git repositories (Edit repository configuration)

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Report external status checks (For external service authorized by a member with this permission)

Package Repositories

Create package repositories (Create new package repository)

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Read package repositories (View repositories source)

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Write package repositories (Commit to repositories)

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Admin package repositories (Edit repository configuration)

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Code Review

View code reviews

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Create code reviews

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Edit code reviews

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Create suggested edit

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Moderate suggestions

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Code Review Comments

View code review comments

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Post comments to code reviews

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View code review channel participants

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Add reactions to comments in code reviews

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View reactions to comments in code reviews

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Add participants to code review discussions and threads

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Project Documents

Create folders

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Create documents

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View folder metadata

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Post content for other members

View documents

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Edit documents

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Manage documents (move, rename)

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Archive documents

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Delete documents forever

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Vault Connections

View Vault connections

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Modify Vault connections

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Delete Vault connections

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Project Deployments

View deployments

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Modify deployment targets

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Modify deployments

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Automation (Jobs)

View automation jobs

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Start automation jobs

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Stop automation jobs

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Manage automation jobs

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Project Parameters

View project parameters

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Modify project parameters

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Delete project parameters

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Project Secrets

View keys of project secrets

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Create project secrets

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Delete project secrets

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Update project secrets

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Use project secrets

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Dev environments

Create dev environments

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View dev environments of all project members

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Manage dev environments of all project members

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Manage all dev environments

Last modified: 23 September 2022