License Vault Help

Plans overview

License Vault has three usage plans: Trial, Organization True-Up, and Enterprise Floating. They all share a set of common features.

You can refer to this table to compare the plans, or consult the section dedicated to a particular plan to learn more about its specific features.

Common features

Automatic license distribution

License Vault automatically assigns licenses to users. All a user needs to do is launch their product, provide the License Vault URL, and log in.

Licenses that are no longer in use are automatically released within a certain period. The length of this period depends on your usage plan.

Secure access with single sign-on

Every user needs to sign in before they can obtain a license from License Vault.

Signing in with JetBrains Account works out of the box. You can use this option or set up a different authentication module accepted in your company. Here's the full list of supported modules.

License revocation

A License Vault administrator can revoke licenses from users manually or via the API to make them available to other team members.

Depending on your usage plan, you might have a monthly limit on manual revocations.

Per-user licensing

When a user runs their product on two different machines simultaneously, only one license is required.

The way each additional machine is handled depends on your usage plan and settings. With the Enterprise Floating plan, you can customize this behavior.

The License Vault API

The API lets you access license usage data programmatically and automate license management.

Access rules

With access rules, you can restrict or provide access to licenses for certain users or groups. You can also prioritize users who need to be able to obtain a license, even when none are available.

Real-time statistics

Built-in usage statistics and reports can help you analyze and optimize license usage in your organization.

Plan comparison table

The table below highlights the differences between the License Vault usage plans. You can switch to the All features tab to see the full feature list that also includes the common features available in all plans.

Trial

Organization True-Up

Enterprise Floating

Automatic release of licenses

A month after last use by default

or

Within 20 minutes after the IDE is closed or goes offline, if Floating mode is enabled

A month after last use

Immediately if the IDE is closed

or

Within 20 minutes after the IDE goes offline

How it works

Floating mode

Optional, can be turned on or off

Always on

Manual license revocation

5 revocations per month by default

or

Unlimited, if Floating mode is enabled

5 revocations per month

Unlimited

True-Up

Always on

30% True-Up limit

Optional

Customizable True-Up limit

True-Forward

Available with True-Up

Per-user licensing

Yes

Yes

Yes

Optimization options available

Billing period

A calendar month

Customizable: a calendar month or quarter

True-Up and surcharge billing follow the same schedule

SLA

Yes

Extended enterprise support

Yes

Cost

Free for 2 months

Free with prepaid licenses

True-Up fees may apply

20% surcharge

True-Up fees may apply

Trial

Organization True-Up

Enterprise Floating

Automatic release of licenses

A month after last use by default

or

Within 20 minutes after the IDE is closed or goes offline, if Floating mode is enabled

A month after last use

Immediately if the IDE is closed

or

Within 20 minutes after the IDE goes offline

How it works

Floating mode

Optional, can be turned on or off

Always on

Manual license revocation

5 revocations per month by default

or

Unlimited, if Floating mode is enabled

5 revocations per month

Unlimited

True-Up

Always on

30% True-Up limit

Optional

Customizable True-Up limit

True-Forward

Available with True-Up

Per-user licensing

Yes

Yes

Yes

Optimization options available

Billing period

A calendar month

Customizable: a calendar month or quarter

True-Up and surcharge billing follow the same schedule

SLA

Yes

Extended enterprise support

Yes

Cost

Free for 2 months

Free with prepaid licenses

True-Up fees may apply

20% surcharge

True-Up fees may apply

Secure access with single sign-on

Yes

Yes

Yes

Real-time statistics

Yes

Yes

Yes

Access rules

Yes

Yes

Yes

License Vault API

Yes

Yes

Yes

Trial

We recommend starting with this plan to get a feel for License Vault. If you don't have a trial yet, easily set it up following the steps outlined in Getting started.

Here are the main features of the trial plan:

  • A 2-month trial period: One company can have two 2-month trials. No credit card is required to start the trial.

  • 10 free All Products Pack licenses: They become available the moment you set up a trial and stay with you for the whole trial period. You can also add your own licenses to License Vault to explore it to the fullest.

  • Floating mode: you can try this Enterprise Floating feature for free. It lets you easily transfer licenses between users. Floating mode helps maximize license utilization by quickly transferring licenses between users. With this feature, when a team member stops using their IDE, their license becomes available for someone else in 20 minutes. Learn more about how it works in the Enterprise Floating section.

How to upgrade from trial

You can seamlessly upgrade to another plan while using the trial or in the 2 months following the end of the trial period.

Refer to Choosing your plan and upgrading for guidance.

Organization True-Up

This plan offers you the following features:

  • Free distribution of your prepaid licenses: You don't pay anything for License Vault unless you reach maximum license capacity and tap into the True-Up licenses.

  • True-Up with a 30% limit: At peak usage times, you automatically get access to 30% more licenses so your team can work without interruptions. At the end of each month you pay for the exact number of additional licenses you used.

  • Automatic release of licenses a month after last use. If a user closes their IDE or switches off their computer, License Vault keeps their license allocated for a month before making it available to other users.

  • Manual license revocation: 5 revocations per month. This limit applies to revocations made both via the UI and the API.

Requirements

To use this Organization True-Up, you're required to have the following:

  • A saved payment method. With the True-Up option, we may need to charge you for additional licenses. That's why you're required to provide a valid payment method when switching to this plan.

  • 50 or more active subscriptions, including at least 10 subscriptions for any one IDE or .NET tool. Refer to True-Up requirements to learn more about the minimum number of licenses needed to use License Vault.

Enterprise Floating

This plan offers advanced tools to optimize license usage and comes with enterprise-level support. Below is an overview of its key features. For pricing, refer to the next section.

Features

Floating mode

Floating mode helps maximize license utilization by quickly transferring licenses between users. With this feature, when a team member stops using their IDE, their license becomes available for someone else in 20 minutes.

How it works

Scenario

License release time

Explanation

User closes their IDE

Immediately

Right before closing, the IDE notifies License Vault that the license is no longer in use, and it's released immediately.

User's machine is switched off or goes offline

Within 20 minutes

How does License Vault determine that the machine is offline?

Each IDE connected to License Vault sends a license refresh request every 10 minutes. That's how we know that the license is still in use.

If License Vault fails to receive the scheduled request, it assumes that the machine is switched off or offline and that the license is no longer in use. Given the interval between requests, it can take License Vault up to 10 minutes to register this.

When is the license released?

Every 10 minutes, License Vault checks each license to see how long ago it was last refreshed. Licenses that have been refreshed within the last 20 minutes remain allocated. Licenses that have not been refreshed for 20 minutes or more are released.

In total, it usually takes License Vault 20 to 30 minutes from the moment the user's machine goes offline to release the license.

Unlimited manual revocations

A License Vault administrator can revoke licenses from users as often as needed to transfer them to someone else.

It can be done either manually in the UI or programmatically via the License Vault API.

Customizable per-user licensing

When a user runs their product on two different machines simultaneously, only one license is required.

You can choose how License Vault handles each additional machine. Three options are available:

  • Allocate New – License Vault allocates an additional license for this user. This is the default behavior.

  • Take Oldest Out – License Vault revokes the license from the machine that hasn't been in use the longest and transfer it to the new machine.

  • Prohibited – License Vault doesn't allow users to run JetBrains products on more than two machines at a time.

3 modes of per-user licensing model

Optional True-Up with flexible limits

If you run out of licenses, License Vault automatically provides you up to 30% more so your team can work without interruptions.

You can pay for them at the end of the billing period or use the True-Forward option to cover the payment by purchasing regular subscriptions.

This feature can be enabled for any IDE, .NET tool, or product pack for which you have 10 or more licenses in your License Vault, and the 30% limit can be adjusted according to your needs.

Refer to True-Up billing to learn more.

Flexible billing schedule

You can choose to handle all your License Vault payments monthly or quarterly.

Surcharge and any True-Up fees are paid together on the same date at the end of each billing period.

Enterprise-level support

You can get help from us at any time by sending us an email or reporting any issues you encounter in the License Vault YouTrack project.

Pricing

The Enterprise Floating plan includes a surcharge that is calculated monthly based on the maximum number of licenses for IDEs, .NET tools, or product packs that were simultaneously in use during the month. You pay a 20% surcharge for each of your prepaid licenses that were used in Floating mode.

If you choose to enable True-Up, you'll be separately charged for any True-Up licenses you use. The surcharge doesn't include or replace True-Up payments.

Which licenses are excluded from the surcharge?

The surcharge doesn't apply to:

  • Licenses for IDEs, .NET tools, and product packs that weren't in use.

  • Plugin licenses, regardless of usage.

  • Additional licenses provided with the True-Up option.

How the surcharge is calculated

To calculate the surcharge for a particular product for one month, we use this formula:

Surcharge = (P / 12) * 0.2 * N

In the formula:

  • P is the full annual subscription price for this product.

  • 0.2 is the 20% surcharge coefficient.

    Note that (P / 12) * 0.2 is rounded to the nearest cent or its equivalent in other currencies.

  • N is the maximum number of licenses that were simultaneously in use during the month.

For example, let's say you used 100 IntelliJ IDEA licenses in April. Supposing that the full annual subscription price for IntelliJ IDEA is $599, we get the following calculation:

Surcharge = = ($599 / 12) * 0.2 * 100 = $49.92 * 0.2 * 100 = $9.98 * 100 = $998

Which means you'll pay $998 for April.

Billing period

You can choose to pay your Enterprise Floating fees monthly or quarterly. Regardless of the billing period you select, the surcharge is calculated for each month separately.

Feel free to contact our sales support team to learn more about the Enterprise Floating billing structure.

Last modified: 16 November 2023