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Usage plans

License Vault has three usage plans: Trial, Organization True-Up, and Enterprise Floating. They all share a set of common features.

You can refer to this table to compare the plans, or consult the section dedicated to a particular plan to learn more about its specific features.

Common features

  • Secure access with single sign-on: Signing in with JetBrains Account works out of the box. You can also set up another authentication module accepted within your company.

  • Automatic license distribution: License Vault automatically assigns licenses to users. All a user needs to do is launch their product and provide the License Vault URL.

    Allocated licenses are automatically released after a period of inactivity. The length of this period depends on your usage plan.

  • Manual license revocation: A License Vault administrator can manually revoke licenses from users. Depending on your usage plan, you might have a monthly limit on manual revocations.

  • Per-user licensing: When a user runs their product on two different machines simultaneously, only one license is required. The way each additional machine is handled depends on your usage plan and settings. With the Enterprise Floating plan, you can customize this behavior.

  • Real-time statistics: Analyze and optimize your license usage with usage statistics and reports.

  • Access rules: Configure rules to restrict or provide access to licenses for certain users or groups. Set up priority rules for users who need to be able to obtain a license, even when none are available.

Plan comparison table

TrialOrganization True-UpEnterprise Floating

Automatic license release

After 20 minutes or a month* of inactivity**

After a month of inactivity**

After 20 minutes of inactivity**

Manual license revocation

5 revocations per month or unlimited*

5 revocations per month

Unlimited

Per-user licensing customization

Yes

True-Up

Always on.

30% True-Up limit.

Optional.

Customizable True-Up limit.

Billing period

A calendar month

Customizable: a calendar month, quarter, or year

True-Forward

Available with True-Up

Floating mode

Optional, can be turned on or off

Always on

Cost

Free for 2 months

Free with prepaid licenses.

True-Up fees may apply.

20% surcharge.

True-Up fees may apply.

*Depending on whether Floating mode is enabled

**Refer to Common features to learn under which circumstances users are considered inactive

Trial

We recommend starting with this plan to get a feel for License Vault. If you don't have a trial yet, easily set it up following the steps outlined in Getting started.

Here are the main features of the trial plan:

  • A 2-month trial period: One company can have two 2-month trials.

  • 10 free All Products Pack licenses: They become available the moment you set up a trial and stay with you for the whole trial period. You can also add your own licenses to License Vault to explore it to the fullest.

  • Floating mode: you can try this Enterprise Floating feature for free. It lets you easily transfer licenses between users. If one of your team members stops using their product, the license becomes available for someone else within 20 minutes.

How to upgrade

You can seamlessly upgrade to another plan while using the trial or in the 2 months following the end of the trial period. To do so:

  1. Go to the License Vault settings page.

  2. Click Upgrade plan.

  3. Pick the plan that best suits your needs, and follow the instructions in the upgrade wizard.

Organization True-Up

This plan offers you the following features:

  • Free distribution of your prepaid licenses: You don't pay anything for License Vault unless you reach maximum license capacity and tap into the True-Up licenses.

  • True-Up with a 30% limit: At peak usage times, you automatically get access to 30% more licenses so your team can work without interruptions. At the end of each month you pay for the exact number of additional licenses you used.

  • Automatic license release after a month of inactivity.

  • Manual license revocation: 5 revocations per month.

Requirements

To use this Organization True-Up, you're required to have the following:

  • A saved payment method. With the True-Up option, we may need to charge you for additional licenses. That's why you're required to provide a valid payment method when switching to this plan.

  • 50 or more active subscriptions, including at least 10 subscriptions for the same IDE or .NET tool. Refer to True-Up requirements to learn more about the minimum number of licenses needed to use License Vault.

Enterprise Floating

This plan offers advanced tools to optimize license usage. It also comes with enterprise-level support. Here's an overview of the Enterprise Floating key features:

  • Floating mode: This feature allows you to transfer licenses between users easily. If one of your team members stops using their product, the license becomes available for someone else within 20 minutes.

    In addition to that, you get unlimited manual revocations.

  • Customizable per-user licensing model: When a user runs their product on two different machines simultaneously, only one license is required.

    You can choose how License Vault handles each additional machine. Three options are available:

    • Allocate New – License Vault allocates an additional license for this user. This is the default behavior.

    • Take Oldest Out – License Vault revokes the license from the machine that hasn't been in use the longest and transfer it to the new machine.

    • Prohibited – License Vault doesn't allow users to run JetBrains products on more than two machines at a time.

    3 modes of per-user licensing model
  • Optional True-Up with flexible limits: With True-Up enabled, you'll automatically get additional licenses at peak usage times so your team can work without interruptions.

    The number of additional licenses you have access to can be anywhere from 30% (the default) to 200% of the total number of licenses you own.

    This feature is optional and can be disabled at any time.

  • True-Forward: This feature is available with True-Up. It allows you to easily transform any additional True-Up licenses you use into regular prepaid subscriptions.

  • Flexible payment schedule: You can choose to handle all your License Vault payments monthly, quarterly, or yearly.

  • Enterprise-level support: You can get help from us at any time by sending us an email or reporting any issues you encounter in the License Vault YouTrack project.

Billing

The Enterprise Floating plan includes a surcharge that is calculated monthly based on the maximum number of licenses for IDEs, .NET tools, or product packs that were simultaneously in use during the month. You pay a 20% surcharge for each of your prepaid licenses that were used in Floating mode.

If you choose to enable True-Up, you'll be separately charged for any True-Up licenses you use. The surcharge doesn't include or replace True-Up payments.

Which licenses are excluded from the surcharge?

The surcharge doesn't apply to:

  • Licenses for IDEs, .NET tools, and product packs that weren't in use.

  • Plugin licenses, regardless of usage.

  • Additional licenses provided with the True-Up option.

How the surcharge is calculated

To calculate the surcharge for a particular product for one month, we use this formula:

Surcharge = (P / 12) * 0.2 * N

In the formula:

  • P is the full annual subscription price for this product.

  • 0.2 is the 20% surcharge coefficient.

    Note that (P / 12) * 0.2 is rounded to the nearest cent or its equivalent in other currencies.

  • N is the maximum number of licenses that were simultaneously in use during the month.

For example, let's say you used 100 IntelliJ IDEA licenses in April. Supposing that the full annual subscription price for IntelliJ IDEA is $599, we get the following calculation:

Surcharge = = ($599 / 12) * 0.2 * 100 = $49.92 * 0.2 * 100 = $9.98 * 100 = $998

Which means you'll pay $998 for April.

Billing period

You can choose to pay your Enterprise Floating fees monthly, quarterly, or yearly. Regardless of the billing period you select, the surcharge is calculated for each month separately.

Feel free to contact our sales support team to learn more about the Enterprise Floating billing structure.

Last modified: 01 December 2022