Start using License Vault in a few simple steps.
Before you start
Make sure your company and your JetBrains Account role meet the following eligibility requirements for License Vault:
- Your company has 50 or more active subscriptions for supported JetBrains products.
Check out Supported types of licenses to determine whether yours qualify for License Vault
- You are a company administrator.
Team administrators are not yet eligible to set up License Vault.
Set a up License Vault trial
Once you've made sure that you meet all the requirements, you can get started by setting up a free trial.
To set up a License Vault trial
Sign in to your JetBrains Account with organization administrator privileges.
In the menu on the left, click on your organization's name. Then click Try License Vault.
Scroll down to the usage plans, find the Free Trial plan, and click Try for 2 months!
Read the License Vault Cloud Terms and Conditions and click Accept and continue. You will be redirected to the License Vault setup screen.
If you want to try out Floating mode, click the toggle to turn it on.
The same toggle will also be available on the License Vault settings page, and you can turn it on or off at any time during your trial.
Specify the Server name. Use letters and digits. Spaces are not allowed.
Configure User access to licenses.
At this step, you can set up JetBrains Account as the first authentication module for your License Vault.
With JetBrains Account, access to licenses is granted or denied based on the email domain. Users who log in with an email address that belongs to any of the domains you specify here will have access to licenses. Anyone who tries to log in with an email address from a different domain will be denied access.
To configure user access via JetBrains Account:
Leave the Grant access... checkbox selected. This will grant access to all users who log in via JetBrains Account with an email address from the same company domain as your own.
Add other email domains used in your company to the text field below the checkbox. For security reasons, public email domains, like gmail.com, are not allowed.
If you prefer not to configure user access via JetBrains Account at this stage, clear the Grant access... checkbox. If you don’t see the checkbox, simply leave the domain list empty. You can return to these settings later when configuring authentication modules.
Click Start License Vault.
It may take us a few minutes to get everything ready. Once the setup is complete, you'll see the License Vault URL. This means your License Vault is good to go!
Click Go to License Vault at the bottom of page and enter your JetBrains Account credentials to log in to your License Vault for the first time.
Access License Vault from your JetBrains Account
The moment you set up License Vault, a new team is added to your organization profile. Use it to access License Vault from your JetBrains Account at any time.
Log in to your JetBrains Account with organization administrator privileges.
In the menu on the left, click on your organization’s name.
Click on the team named License Vault Cloud (ServerName), where ServerName is the name you specified when setting up your License Vault.
In the menu on the left, click License Vault.
This will take you to the License Vault settings page. It might look slightly different form the picture provided here, as the available settings vary depending on your usage plan.
Configure your authentication modules
To obtain licenses from License Vault, users need to log in through an authentication provider.
The default JetBrains Account auth module works out of the box. Skip this step if you configured it when setting up your License Vault and intend to use it as the only auth module.
If you want to configure a different auth module used in your organization, confirm that it is on the list of supported auth modules and consult Configuring a new authentication module for setup instructions.
You can configure more than one module. If you do so, users will be able to select their preferred authentication provider when logging in.
Share the License Vault URL with your users
Your License Vault is now ready to issue licenses.
Copy the License Vault URL from the License Vault settings page and share it with your users. Refer them to Activating a license for instructions.
Internet connection requirements
An internet connection is required both to obtain a license from License Vault and to continue using it.
Users can work for up to 48 hours without an internet connection, as long as they don't restart the product. After 48 hours, they'll have to reconnect to the internet to continue using the product.
If they restart their product while disconnected, they'll immediately lose access to their license and won't be able to use the product until they reconnect to the internet.
Connecting to License Vault via a proxy
If JetBrains products in your organization are configured to use a proxy to connect to the internet, make sure that the URLs listed in Connecting to License Vault via a proxy are reachable through it.
Set up access rules and view usage statistics
When your users start obtaining licenses, you may choose to set up rules to restrict or provide access to licenses for certain users or groups. Refer to Access rules for instructions.
To learn about the real-time usage data and aggregated statistics License Vault provides, check out License usage statistics.
Add more licenses to explore License Vault to the fullest
After you've taken your License Vault for a quick test drive with the 10 free All Products Pack licenses provided with the trial, you might want to add your own licenses to see how the automatic distribution works on a larger scale.
To add licenses, simply transfer them to the License Vault team that was added to your organization profile when you first set up your License Vault. See Transferring licenses between teams for instructions.
Once you transfer the licenses to the License Vault team, they will appear in License Vault and become available to users.
Transferring licenses that are directly assigned to users
Licenses that are directly assigned to users will be revoked from them when transferred to License Vault.
The affected users will need to activate their products again using the License Vault URL. Refer them to Activating a license for instructions.
Upgrade your plan
To continue using License Vault after the trial period, you'll need to upgrade to a commercial plan of your choice. Refer to Choosing your plan and upgrading for guidance.
Migrate from License Server to License Vault
If you're using License Server (on-premises) you can switch to License Vault in two simple steps.
Transfer your licenses from the License Server team to the License Vault team.
Consult Transferring licenses between teams for instructions.
Share the new License Vault URL and activation instructions with your users.
Still in doubt about whether you want to make the move to License Vault? Check out this page to learn to learn about the benefits of License Vault compared to License Server.