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License Vault for educational institutions

We invite you to use License Vault to distribute your classroom licenses to students and faculty members.

With License Vault, you have access to the following features:

  • The cloud solution: License Vault Cloud is hosted by JetBrains and doesn't require installation or maintenance. It's accessible from any device with a network connection via any web browser. You can use it to distribute licenses both for the shared computers in your school's computer labs and for your users' personal devices.

  • Automatic license distribution: License Vault automatically assigns licenses to users. All a user needs to do is launch their product, provide the License Vault URL, and log in.

  • Automatic license transfer: If one of your users stops using their product, the license becomes available for someone else within 20 minutes. No need to manually revoke licenses from students who no longer need them for their studies.

  • Secure access with single sign-on: Signing in with JetBrains Accounts works out of the box for all accounts registered with an email address from your school’s domain (for example, @university.edu).

    You can also set up another authentication method to integrate License Vault in your existing infrastructure, such as a Google Classroom or an Active Directory domain. Check out the full list of supported modules and then refer to this page to learn how to configure them.

  • Real-time statistics: Analyze and optimize your license usage with usage statistics and reports.

  • Access rules: Configure rules to restrict or provide access to licenses for certain users or groups. Set up priority rules for users who need to be able to obtain a license, even when none are available.

Start using License Vault

When you request or renew your classroom licenses, you'll have an option to start using License Vault. Follow the steps below to try it.

  1. Apply for classroom licenses for your school or request to renew your existing ones.

  2. Once your request is approved, you will receive an email with a link to activate your licenses. Follow the link in the email. You will be redirected to the JetBrains Account page.

  3. Use one of the following two options to sign in:

    • Sign in or create a new JetBrains Account with the email address that you entered when requesting your licenses.

    • Sign in with an existing JetBrains Account that has administrator permissions for your organization.

    If you're not the person who requested the licenses, and your JetBrains Account doesn't have administrator permissions, request them from your organization's administrator. Refer to this page to learn more about obtaining administrator permissions.

  4. We will ask you to choose how you want to distribute your licenses. Click Use License Vault.

  5. Read License Vault Cloud Terms and Conditions and click Accept and continue. You will be redirected to the License Vault setup screen.

    The License Vault setup screen for the owners of
                 free educational (classroom) licenses
  6. If necessary, click Add / Remove Licenses to add more licenses to License Vault or transfer some of the licenses to another team to distribute them in a different manner.

  7. Specify the Server name. Use letters and digits. Spaces are not allowed.

  8. If your school has multiple email domains, enter all of them in the text field under User access. Public email domains, like gmail.com, are not allowed for security reasons.

    If you are signed in with a public email domain, you can’t configure user access at this step. You'll be able to return to these settings later, when configuring authentication modules.

  9. Once you've done all of the above, click Start License Vault.

    It may take us a few minutes to get everything ready. Once the setup is complete, you'll see the License Vault URL. It means your License Vault is good to go!

  10. Click View Stats & Manage Server at the bottom of page and log in to your License Vault for the first time by entering your JetBrains Account credentials.

How to access and administrate License Vault later

The moment you set up License Vault, a new team is added to your organization's profile. Use it to access and manage License Vault from your JetBrains Account at any time.

  1. Log in to your JetBrains Account with company administrator privileges.

  2. In the menu on the left, click your organization’s name.

  3. Click Teams.

  4. Click the team entitled License Vault Cloud (ServerName), where ServerName is the name you specified when setting up your License Vault.

  5. Click License Vault. You will see the License Vault settings screen.

Get your License Vault ready to meet your users

Configure your authentication modules

To obtain licenses from License Vault, users need to log in through an authentication provider.

The default JetBrains Account Auth Module works out of the box. Skip this step if you intend to use it.

Otherwise, use JetBrains Hub to configure another authentication module and integrate License Vault in your existing infrastructure. Consult Configuring a new authentication module for instructions.

Share the License Vault URL with your users

Your License Vault is now ready to issue licenses.

Copy the License Vault URL you obtained upon completing the setup and share it with your users. Refer them to Activating a license for further instructions.

Set up access rules and view usage statistics

Once your users start obtaining licenses, you may choose to set up access rules to restrict or provide access to licenses for certain users or groups. Refer to Access rules for instructions.

To view real-time usage data and aggregated statistics, check out License usage statistics.

Migrate from License Server to License Vault

If you're using License Server (on premises) you can switch to License Vault in two simple steps.

  1. Move your licenses from the License Server team to the new License Vault team.

    Consult Transferring licenses between teams for instructions.

  2. Share the new License Vault URL and activation instructions with your users.

Last modified: 17 November 2022