Create User Accounts. Invite Users
In Space, user accounts can be created in several ways:
A system administrator can create an account manually.
A system administrator can invite people to register.
Users can register themselves with their email.
For each user account a profile is created.
Create a user account manually
This option lets you create a user account and a profile in advance, prior to user's initial login. You need to specify the person's first and last name, username, and email address. Upon initial login, the user sets a password or uses third-party credentials.
Click and choose Member:
Fill out the displayed form. The following fields are mandatory:
Other fields can be specified and edited at a later time.
Click Create when done.
A user account and profile will be created with the data you've entered.
The user will receive an invitation email with a link to the login page where the user can set a password and access Space.
Invite users to register
When you invite a user, the user information (first, last names, username) is provided by the user upon their initial login, and the user account and profile are created afterwards based on the information provided.
You can invite users in two ways:
Send them Space-generated emails containing an invitation link. Space lets you send several emails at once.
Create a link and send it to the users yourself via a messenger, email, etc. This option lets you quickly invite a big number of users using corporate messengers or mailing lists. Keep in mind, though, that anyone who gets a hold of an invitation link will be able to register and log in to Space.
Send invitation emails
Click and choose Invitation:
Enter email addresses of the people you want to invite and click Next:
Space tries to fill out the people names based on their emails. You can edit these fields or leave them blank. Click Send.
When finished, click Invite...
The users will receive an invitation email with a link to the login page.
Upon the initial login, the user can edit his/her last and first name, create username and password.
When the user submits the information, a user account and profile will be created.
Create an invitation link
Click and choose Invitation:
In the displayed window, click Create link.
Fill out the form:
Type in a name for this link for your own records.
Specify the expiration period for this link (or leave the default 10 days).
Specify the maximum number of people allowed to use this link (or leave the default 10).
An invitation link will be generated and displayed.
Copy the link and pass it to the people you want to invite.
To view all the invitations — active and expired —:
On the navigation bar, click Administration
On the Administration sidebar, choose Invitations.
The list of invitation emails and links will be displayed.
Let users register in Space with their email
You can allow people to sign up to your Space organization with their email at the login page. To prevent unauthorized access, you can allow only users with specified email domains.
Self-registering users will be asked to provide their email, first and last name, and create a username. When a user submits the information, a profile will be created.
To let users register in Space with their email, you need to enable the corresponding option in the Built-in Authentication Module and specify the allowed email domains.
Let users register in Space with third-party credentials.
Space comes with a number of authentication modules that allow users to register and log in with an account from an external provider, such as Google, GitHub, or an Open LDAP source.
Users registering with external accounts will be asked to provide their information upon registration. When a user submits the information, a profile will be created.
To let users register in Space with their external accounts, you need to configure and enable the corresponding authentication module. The configuration options let you set up restricted access to allow only users with specified email domains. Please read User Authentication for details.