JetBrains Space Help

Meetings: Book and Manage

Keep track of your meeting schedule, check your teammates' schedules, or book a meeting room yourself — Space will show you available time slots, conference rooms, and send invitations to the meeting participants.

To view your meeting schedule:

  1. Your upcoming meetings are shown on the entry page and on your profile page, in the calendar widget.

  2. To view all your meetings for a longer period, open your profile page and choose Meetings from the sidebar menu:

    profileChooseMeetings.png

    You can similarily check other people meeting schedules in their profiles.

To view and search all meetings in your organization:

  1. On the navigation bar, click administration.png Administration.

  2. On the Administration sidebar, choose Meetings (in the Extentions section).

  3. Use filters to display specific meetings based on various criteria (Participants, Locations, Dates, etc.) or clear the filters to view all meetings.

Book a meeting

  1. On the navigation bar, click plus add png and choose New meeting.

  2. Type in the meeting's title (Untitled by default) and optional description.

  3. Choose the meeting type and date(s).

    • If your meeting is a one time event, choose Single then specify the date.

    • If the meeting should repeat on certain days, choose Recurring and set the start date. You can also specify the end date or a number of meeting (repetitions), or leave it blank, if the meetings should repeat indefinitely (you can change it later).

      For a recurring meeting specify how often it should repeat. Choose from the following options:

      • Daily: The meeting will occure every day starting from the specified start date.

        You can also schedule the meetings to repeat not daily but on every second, third, or fourth day (and so on). For that, choose Daily then click Set interval and choose the desired interval (e.g. Every 2nd day).

      • Weekly: For a weekly meeting you must also specify the days of the week on which you want the meeting to take place. For example, if you want the meeting to take place on Tuesday and Friday every week, choose Weekly then check T and F.

        You can also schedule the meetings to repeat not weekly, but every second, third, or fourth week (and so on). For example, for a meeting that will occur on Tuesday every other week, choose Weekly, check T, then click Set interval and choose Every 2nd week.

      • Monthly: Monthly meeting will occur every month on the day you specfied earlier as a start date. For example, if your start date is Friday, September 13, your meeting will repeat on day 13 of every subsequent month. However, you can use day of the week instead of day of the month. In this case your meeting will occur once a month on the second Friday.

        You can also schedule the meetings to repeat not monthly, but every second, third, or fourth month (and so on). For that, click Set interval and choose the desired interval (e.g. Every 2nd month).

      • Yearly: Yearly meeting will take place every year on the same date you specfied earlier as a start date.

        You can also schedule the meetings to repeat not yearly, but every second, third, or fourth year (and so on). For that, click Set interval and choose the desired interval (e.g. Every 2nd year).

  4. Choose the duration of the meeting and time. Use the timeline slider to select the desired time slot.

  5. Equipment filter: If your meeting requires some equipment (Google Meet hardware, Polycom, Projector), choose it from the list.

  6. Choose meeting participants (teams or individuals) and location(s). You can specify multiple locations in case of online meetings or audio/video conferences.

    Space shows you available time slots and locations preventing overlaps in booking and participant schedules. If you choose an unavailable time slot (red), you'll see the conflict details. There can be an already booked room, or some of the participants won't be available due to absences, meetings or other previously sheduled events.

    Space will also suggest you the most suitable vacant conference rooms based on the participants' locations, required equipment, and the desired time slots.

  7. Who can see: Choose who will see the details of this meeting: participants only or everyone.

  8. Who can edit: Choose who can edit the meeting: only the owner (you), the participants, or everyone.

  9. Click Book when you are done.

Last modified: 29 October 2020