JetBrains Space Help

Organization Creator Quick Start Guide

Have you recently signed up for Space? Follow these steps to quickly set up your Space organization and onboard your team.

Step 1. Set up your organization

It’s important to prepare your Space environment before inviting your team members to join.

  1. Specify your company name, and also add a slogan and a logo in administration.png Administration

  2. Create office locations and specify public holidays (days off) for them.

  3. Define positions and absence types to manage your team efficiently.

Step 2. Invite people to join you in Space

Now that you’ve added your brand assets and prepared your environment to represent your company’s structure and arrangements, it’s time to invite your team members on board. The easiest way is to send them email invitations or share a link to join. To do so, Click plus-add.png on the navigation bar and choose Invitation.

chooseNewInvitation.png

You can also create user accounts manually or let users register with their emails or third-party credentials.

Step 3. Create Teams

Creating teams.png Teams in Space will help you ensure open work and transparent collaboration. Teams represent the actual structure of your organization and let employees find all they need to know about the company, its subteams, members, and everybody’s roles.

To create a team, click administration.png Administration on the navigation bar and choose Teams. Then, click New Team in the top-right corner.

chooseNewTeam.png

Don’t forget to assign a Team Admin, who will be responsible for adding members and defining subteams.

Step 4. Create your first project

projects.png Projects are where you store and manage all resources related to a specific piece of work. Each project is outfitted with many tools to help you with various tasks: repositories, checklists, issues, boards, documents, and packages.

To create a new project, simply click plus-add.png on the navigation bar and choose Project.

chooseNewProject.png

Now you can start planning and working on your tasks.

  1. Add other members or teams that will be working on the project with you.

  2. Add items to your project’s checklist to plan your work.

  3. Create an issue to keep track of your progress. You can use issues to file bugs, submit feature requests, handle design questions, and more.

  4. Set up a new Git repository from scratch or import or mirror your existing repo from another resource such as Github and start collaborating. Track commit history, search and examine code. Create code reviews.

  5. Upload or create project-related documents such as instructions, roadmaps, or tutorials.

Step 5. Create channels in Chats

messenger.png Chats are your central hub for communication and real-time information sharing. You can use Chats to send messages to your colleagues and get personalized notifications, requests, and alerts about changes in your Space.

We recommend you start by creating a few channels everyone in the organization can join, such as #general, #announcements, #happy-hour, etc. You can also create channels for different office locations (#Amsterdam, #Boston), teams (#design, #marketing) or projects (#user-onboarding, #website-redesign-2021).

To create a channel, click new-chat.png on the top of the contact list in Chats and choose New channel.

createNewChannel.png

Step 6. Extend and customize Space

Your Space — your rules. You can easily extend and customize Space to meet the unique needs of your company.

  • Use HTTP API to integrate Space with external tools.

  • Develop applications that work with various Space modules to manage users, track Git activity, send messages to Chats, and so on.

More resources to help you set up the perfect environment for your team

Last modified: 13 September 2021